How to disagree constructively in business

Ally Yates, author of Utter Confidence, explains how to disagree with work colleagues constructively in the office.

Disagreement can damage business relationships and the effectiveness of interactions. Yet that doesn’t mean disagreement is wrong – just that it needs to be constructive.

When teams and groups are working effectively they use disagreeing and supporting verbal behaviours in equal amounts. There’s a balance to the interactions. A yin and a yang. Here, disagreeing is defined as ‘Making a clear statement of disagreement with someone else’s statement, idea or approach, or raising objections.’

Supporting, on the other hand is ‘a clear statement of agreement or support for a person or their statement, opinion, idea or approach.’

Working through disagreement is an important part of a working group’s process. It typically leads to greater understanding and better quality solutions. The best relationships are built on the ability to manage tensions as much as the desire to support one another. However, when disagreement isn’t expressed verbally it finds other ways of making itself heard.

Mark, a senior manager in an engineering business, told me the story of a project manager in one of his meetings: ‘We were discussing how to handle a difficult issue and this guy was squirming in his seat. His face was screwed up as though he was trying really hard to contain an outburst. It was clear to me that he felt uncomfortable about what was being suggested but he didn’t say anything.’

Instead of talking the project manager was ‘leaking’ emotionally, showing clear, non-verbal indications of his discomfort. Even when we’re not saying something verbally we are often expressing ourselves in other ways. The downside here is that we can often be accused of being unskilful, devious or downright rude. Better then, to find ways to communicate our reactions more skilfully.

Where the project manager was silent, others can be unhelpfully vocal. Labelling your disagreements are a sure-fired way to create further dissent. Labelled disagreeing might sound like: ‘I disagree with that because…’ and then the speaker goes on to give the reasons. It’s a form of expression used by less behaviourally skilful people and it drives up the ante in interactions. A labelled disagreement can be interpreted as a threat or an attack. Once someone has declared their objection, others will typically either be stunned into silence, retreat or react immediately, mustering their counter-arguments. There’s a dearth of listening and an absence of exploring the various arguments. In short, labelling disagreement can lead to a communications shutdown, or a stalemate and should be avoided wherever possible.

Between these two extremes of taciturnity and declaration lie four more constructive alternatives: Stating reasons before disagreeing, testing understanding, giving feelings and building.

Stating your reasons

Sharing your reasons for disagreeing before declaring your position gives people missing information and a context. This can be used as a basis for exploration and deeper understanding. For example, a colleague suggests that Gary Lineker is in the all-time top three British football greats. Rather than label your disagreement you might say: ‘You can judge greatness in a number of ways, for example: showmanship, passing ability or work-rate. I don’t think Lineker matches up on all those counts, compared with George Best, David Beckham or Paul Gascoigne.’ This allows others to understand the basis for your position and a more fruitful discussion can follow.

Testing understanding

Testing understanding is a verbal behaviour which seeks to test an assumption or check out whether a previous contribution has been understood. Imagine a meeting where a group of managers is gathered together to calibrate staff performance ratings.

Manager One says: ‘Nick has been a consistently high performer across all aspects of his work.’ Rather than directly disagree, Manager Two might say: ‘Does that include safety?’ or ‘High across all three categories – core work, projects and safety?’. His questioning invites all those present to reflect and consider the answer. It also drives up the level of clarity in the meeting, ensuring everyone is on the same page.

Give feelings

The third option is a verbal behaviour called ‘giving feelings’. Studies in negotiations and group work have demonstrated the value of this behaviour. Giving feelings is an expression of how you feel about what’s happening in any given interaction. As an alternative to disagreeing, giving feelings might play out in this way: ‘I’m feeling uncomfortable that we’re focusing on just one option’ (versus ‘I disagree with your idea.’)

Building

Finally, we come to building. This verbal behaviour is rare, but is highly correlated with skilled performance. Building is defined as: ‘Extending or developing a proposal made by another person’. One reason it’s uncommon, is that building requires us to listen to what’s being said. And if you’re like most other mere mortals you’ll be focussing on what’s on your mind rather than paying attention to the contributions of other people. Building also demands that we let go of our own sense of ‘rightness’ – the belief that my idea is the best or only way to go.

If you disagree with an idea, for example, you can use Building to shape the suggestion in a slightly different direction:

Teresa: Can we focus the conference on breaking down silos?
Paul: We could have representatives of each function in every break-out group as a way of addressing that in a practical way, which would allow us to broaden the theme.

Of the four alternatives to disagreeing, building is the most skilful and the one likely to have the most positive impact. People who master building are described as ‘collaborative’, ‘helpful’ and ‘positive’. In meetings, building contributes to creating a productive climate.

So, rather than be fearful of disagreeing, or risk being seen as objectionable, build variety into your behavioural repertoire. And remember, the most skilled performers disagree and react in equal measure. This means that for every time you show your dissent, however skilfully, you will also be positively recognising other people for their contributions. Just like the Yin and Yang, the two halves together create wholeness.

Ally Yates is author of ‘Utter Confidence: How what you say and do influences your effectiveness in business

Further reading on how to disagree constructively

Related Topics

Conflict

Leave a comment