However, relying solely on your business bank account for everyday expenses can be risky – it’s easy to lose track of how much you have and how much you need, even for the most cautious of business owners.
That’s why businesses are increasingly choosing third-party expense management solutions, allowing you to easily maintain and manage an expenses account with just the tap of a button.
We’ve collected five of the best solutions you can find for your business in the UK today.
Wallester
Wallester prides itself on being an ‘all-in-one solution’ for business expenses, and with its wide range of features, it’s difficult to argue against this. Wallester makes business payments and expenses as simple as possible, with a three-step process:
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- Sign up
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- Set corporate cards
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- Control expenses in real time
Once you’ve created your free account, you can access up to 300 virtual cards instantly. And as soon as you start spending, you can monitor transactions in real time and approve purchase requests from employees, all through the app.
Wallestar also makes it easy to stay on top of accounting and reporting – you can upload invoices via the mobile app and generate detailed reports on corporate expenses.
The Premium account (£175 per month) includes 3,000 virtual cards, as well as accounting integrations and enhanced analytics.
At a glance
- Digital and physical corporate expense cards
- Easy expense control and payment approvals
- Real-time budget management
- Automated reporting and invoicing
- API for easy integration
Revolut Business
Expense management is another feature which can be added to a Revolut Business plan. Revolut Business’s expense management integrates seamlessly with the accounting and HR software you already use, and its in-built mileage claims tool – where employees just enter their starting point and destination then submit for approval and the right country rates will automatically be applied – could save you hours on admin.
You can issue physical and virtual cards to team members and set up custom approval processes, spend permissions and company expense policies with Revolut Business.
Expense management can be added to your Revolut Business plan at £8 per team member per month. Revolut Business plans start at £10/month.
At a glance
- Built-in mileage claims tool
- Integrates with Xero, QuickBooks and FreeAgent
- Virtual and physical cards
Right now, you can receive £100 welcome bonus by signing up to Revolut Business via Small Business. To receive the £100 you must onboard via the link below. Offer ends 31/12/2026. Fees, promotional terms, and T&Cs apply.
Get started with Revolut Business
Equals Money
Equals Money aim to simplify money movement and management for business owners, giving them more time to focus on growing their business. Its corporate cards can be used in over 190 countries, with up to 20 physical cards and 50 free virtual cards available as part of the Business Tier expense management plan (£250 per year, currently discounted from £300 per year). However, each physical card issued incurs a £10 fee.
Equals Money is particularly useful for small businesses with an international outlook, as you can also send and receive money in 38 currencies with a single set of account details, ready to convert whenever suits you and your business.
It’s important to note that Equals Money is not covered by the Financial Services Compensation Scheme (FSCS).
At a glance
- Integrates with Xero
- Issue funds instantly and control team spend
- Virtual and physical cards available
- Multi-currency account and business current account also available
Moss
Moss offers a comprehensive expenses management platform that’s designed to make everyday tasks a little bit easier.
Moss is modular, allowing you to build a custom package of products that you require, meaning you only pay for the features you need. The free plan allows up to three users and offers basic features. On the paid plan, users are unlimited, and you get advanced approval flows and budget controls, accounting integrations and other add-ons. Features include receipt capture, instant spend alerts, category breakdowns, and live budgets, so you always know who is spending and how cash is being spent.
Moss is also compatible with many of the most popular accounting, HR and SSO tools, featuring integration with Xero, QuickBooks, Sage, Bamboo and many more.
At a glance
- Virtual and physical corporate debit cards
- Flexible and modular pricing
- See real-time company spending with notifications
- Fully digital receipt capture process
- Configurable approval flows
- Integrated with Xero, QuickBooks and Sage
Airwallex
The Airwallex Explore plan is designed for small businesses looking to manage and move funds globally and includes expense management as part of an all-in-one plan.
Airwallex’s expense management allows employees to upload receipts and submit expenses on the go via the Airwallex mobile app which are then automatically matched to card transactions by Airwallex. Employers gain real-time visibility and control over employee spending globally. Expenses can be viewed, and approved, via mobile.
Airwallex also uses AI to categorise expenses, speeding up workflows and reducing errors.
The Airwallex Explore plan is either £0 per month or £19 per month depending on if you deposit at least £10,000 per month or hold a minimum balance of £10,000. Right now, you can get a free 1 month trial. Terms and conditions apply.
At a glance
- AI-categorised expenses
- Expenses can be submitted and approved via mobile
- Multi-currency corporate cards
- Virtual and physical cards
See also:
Inter-company loans: are there tax implications to consider?
